Platform Features
From first call to final invoice — RevoField covers every step of the job lifecycle in one unified platform built for trade professionals.
Explore all featuresFree labor cost calculator for field service companies. Determine true employee costs including wages, overtime, benefits, insurance, and training expenses.
This free labor cost calculator includes 12 essential fields that field service professionals need on every job.
Choose your preferred format. All versions are free — no sign-up required.
Your technicians cost you a lot more than their hourly wage. Benefits, insurance, training, overtime, and non-billable hours all add up. If you are pricing jobs based on just the hourly rate, you are probably losing money.
This labor cost calculator helps you figure out what each employee truly costs your business. Add up wages, overtime premiums, benefits, insurance, and training — then divide by the actual billable hours to see your real cost per hour in the field.
Once you know your true labor cost, you can set a billable rate that actually covers your expenses and leaves room for profit. It is one of the most important numbers in your business, and most owners have never calculated it properly.
Stop recreating forms from scratch. This template is ready to print or fill out digitally — saving you hours every week on paperwork.
A clean, branded calculator makes your business look established and trustworthy. First impressions matter — especially on paper.
Every field is pre-defined so your team captures the right information every time. No more forgotten readings, missing signatures, or incomplete records.
This template is a great starting point. But RevoField automates the entire process — from scheduling to completion to payment — so you never touch a paper form again.
Free 30-day trial. No credit card required. Works offline.
Need more than a spreadsheet? See how RevoField handles quoting & estimates — calculate labor costs, build quotes, and convert them to jobs automatically.
To calculate the true cost, add up the technician's base wages, overtime pay, benefits (health insurance, retirement contributions), workers' compensation insurance, and training expenses. Then divide that total by the number of billable hours they actually work to get your real cost per billable hour, which is typically 1.25x to 1.4x their hourly wage.
Most field service companies see a labor burden rate between 25% and 40% on top of the base hourly wage. This means if you pay a technician $30/hour, the true cost is closer to $37.50 to $42 per hour once you factor in benefits, insurance, payroll taxes, and training. Your specific burden rate depends on the benefits package you offer and your state's workers' comp rates.
Non-billable hours like drive time, lunch breaks, meetings, and administrative tasks significantly increase your effective labor cost per job. If a technician works 8 hours a day but only 5.5 are billable, you need to spread the full day's cost across those 5.5 hours. This is why tracking non-billable hours is critical for accurate job pricing.
A common formula is to multiply your true labor cost per billable hour by 2.5x to 3x to arrive at your customer-facing billable rate. This multiplier covers overhead expenses like vehicles, tools, office costs, and profit margin. For example, if your true labor cost is $42 per billable hour, your billable rate should be in the $105 to $126 range.
The most commonly overlooked costs are employer-paid payroll taxes (FICA, FUTA, SUTA), workers' compensation premiums, paid time off and sick days, ongoing training and certifications, and uniform or tool allowances. These hidden costs can add 30% or more to what you think you're paying a technician, which is why many service businesses underprice their work.