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Explore all featuresFree technician timesheet template for field service businesses. Track daily hours, overtime, and jobs completed for accurate payroll and billing.
This free technician timesheet template includes 12 essential fields that field service professionals need on every job.
Choose your preferred format. All versions are free — no sign-up required.
Accurate timesheets are the foundation of fair payroll and profitable job costing. When technicians track their hours by day and by job, you know exactly where your labor dollars are going — and whether each job is making you money.
This technician timesheet template breaks the week into daily entries with separate fields for regular and overtime hours. The jobs completed section ties hours to specific jobs, so you can calculate your true labor cost per job instead of just your total payroll.
Supervisor approval at the end of the week ensures accuracy before payroll runs. No more disputes about hours, no more guessing at overtime. A clean timesheet process saves you time, money, and headaches every single pay period.
Stop recreating forms from scratch. This template is ready to print or fill out digitally — saving you hours every week on paperwork.
A clean, branded timesheet makes your business look established and trustworthy. First impressions matter — especially on paper.
Every field is pre-defined so your team captures the right information every time. No more forgotten readings, missing signatures, or incomplete records.
This template is a great starting point. But RevoField automates the entire process — from scheduling to completion to payment — so you never touch a paper form again.
Free 30-day trial. No credit card required. Works offline.
Need more than a spreadsheet? See how RevoField handles scheduling & dispatch — automatic time tracking, GPS clock-in, and digital timesheets.
Here is one week filled out for a field HVAC technician. Notice the billable-vs-non-billable split and the job number on every row — that is what turns a timesheet from a payroll formality into a job-costing tool.
Technician: Mike T. · Week ending: Sat, March 14, 2026 · Crew: HVAC Service
| Day | Job # / Customer | In–Out | Lunch | Hrs | Billable |
|---|---|---|---|---|---|
| Mon 3/9 | HVAC-2201 · Acme Offices | 8:00–4:30 | 0:30 | 8.0 | 6.5 |
| Tue 3/10 | HVAC-2205 / 2208 · Diaz, Kwan | 7:45–5:00 | 0:45 | 8.5 | 7.0 |
| Wed 3/11 | HVAC-2212 · Maple Plaza | 8:00–6:00 | 0:30 | 9.5 | 8.0 |
| Thu 3/12 | Shop + callbacks | 8:00–4:00 | 0:30 | 7.5 | 5.0 |
| Fri 3/13 | HVAC-2219 · Lin | 8:00–4:30 | 0:30 | 8.0 | 7.5 |
Totals: 41.5 hrs worked — 40.0 regular + 1.5 OT · 34.0 billable / 7.5 non-billable (drive & shop) · 82% utilization. Tech signature: ________ Supervisor approval: ________
These are the tracking slip-ups that quietly cost field service companies money — in lost billable hours, bad job costing, and payroll disputes.
If drive time, shop time, and callbacks are lumped in with billable work, you can’t see your true utilization. Splitting them is how you learn a “40-hour” tech is only billing 34 — and where the other 6 hours went.
Filling in the whole sheet Friday afternoon guarantees rounded, guessed hours — which means payroll errors and billable time quietly lost. Capture clock in/out per job as it happens, not five days later.
Hours with no job number can’t be tied back to a job, so you never know which jobs actually made money. Every row should reference a job # so labor rolls up into accurate job costing.
Untracked OT and a missing supervisor sign-off are how wage disputes start. Separate regular from overtime hours, and require an approval on every timesheet — it protects both the tech and the company.
Field technicians should log regular hours and overtime hours in separate columns each day so totals are clear at the end of the week. This template includes dedicated fields for both regular and overtime hours, making it easy to calculate time-and-a-half pay accurately. Having the breakdown by day also helps you stay compliant with state and federal overtime laws that often define overtime on a daily or weekly basis.
The most effective approach is to have technicians record the job number or customer name alongside their hours each day, which is exactly what the Jobs Completed field in this template is designed for. By linking hours to individual jobs, you can calculate your true labor cost per job rather than just your total weekly payroll. This data is essential for identifying which job types are profitable and which ones are eating into your margins.
Supervisor approval acts as a verification step that catches errors, disputes, and inflated hours before payroll is processed. Without sign-off, discrepancies between reported hours and actual work can go unnoticed and lead to overpayment or underpayment. This template includes a dedicated supervisor approval field at the bottom of the weekly timesheet to ensure every submission is reviewed and authorized before it reaches your payroll system.
Yes, each sheet is designed for one technician per week, so you simply print or copy a separate sheet for each team member. The Technician Name and Week Starting fields at the top make it easy to organize and file completed timesheets by person and pay period. For teams larger than five technicians, you may want to consider digital time-tracking software that automates collection and eliminates the need to manage individual paper forms.
Multiply each technician's hourly rate by the number of hours they logged against a specific job in the Jobs Completed section of the timesheet. If overtime hours were worked on that job, apply the overtime rate (typically 1.5x) to those hours separately, then add both amounts together. Tracking this consistently across all technicians and jobs gives you the data you need to set accurate pricing and identify which services deliver the best profit margins.